Headcount planning
Industry
Fintec
Company
Abacum:
Empowers finance teams to become the heroes of their companies by simplifying complex financial management tasks.
Role
Overview
In tech companies, a significant portion of the budget is dedicated to staff-related expenses such as hiring, attrition, salaries, and bonuses. Abacum initially lacked headcount management, forcing users to import data from third-party.
To address this, we developed a new service designed specifically to handle the complexities of headcount management.
Results
The adoption of the feature was a success having 70% of the current clients using the new system.
This feature was the MVP of the new business vertical so we knew it would had limitations. To improve the product and create the next iteration we did user research and defined the next steps
Solution
Design a Seamless Employee Data Input Experience
Headcount management is inherently different from other financial metrics. Most financial values, like income and expenses, are tied to specific timestamps. However, managing headcount data requires tracking over a period, with variables like salary and bonuses having both a start and end date
Platform-Wide Accessibility
Designed an interface that can be accessed from any part of the platform, allowing users to input or edit data without disrupting their current workflow. This ensures a consistent and fluid experience across the platform, no matter where the user is operating from
Multivariable Input with Adaptive Input Types
Introduced a system that allows linking all employee-related variables, enabling users to input multiple data—such as salary, bonuses, and employment dates—all at once. This system also supports different input types, like yearly salary entries, making the data entry process aligned with users' mental models. By optimizing how employee information is entered, users can complete tasks more efficiently and with greater accuracy
Effortless Data Import & Consolidated Planning
Enabled users to import existing employee data from integrated HRIS systems into the tool, eliminating the need for manual data re-entry. The feature also offers a consolidated view of all planned changes, allowing users to efficiently manage future hires, department changes, salary adjustments, and more—all in one place for better planning and decision-making
Next steps
The first version of Headcount planning allowed user’s to start introducing and managing their future employee data. But we discovered new problems and realized that the system we built was limited and for users to fully unveil all the potential of HCP we needed to iterate the system.
Be able to compare versions:
- Create a system to save versions and not overwrite them to allow users to compare month by month or by each modification.
Aligned mental model:
- Adapt to users mindset. Create a unique system to unify all types of data. Past data and future datasets are the same for users and should be handled the same way (maintaining their own specificities)
New features
- Allow users to introduce simple formulas to calculate numbers and allow them to overwrite
Have a project? Let’s talk